Instructions for Completing the Oklahoma State University OUT-OF-STATE Travel Request and Airline Ticket Requisition
(1) Travel Requisition Number
Business Office Use Only.
(2) Estimated Expenses: Lodging
Estimate of lodging expenses.
(3) Estimated Expenses: Per Diem (Meals)
Need to go to the per diem website to find out what your per diem rate will be. Web site is http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentId=17943&noc=T
(4) Estimated Expenses: Transportation
If driving personal vehicle, provide an airline cost comparison.
(5) Estimated Expenses: Other Expenses
Phone calls to your office, parking, shuttle, taxi, and tolls.
(6) Total of Above
Sum of 2 through 5 calculated by computer
(7) Airfare If Prepaid by OSU
Call the state-approved travel agent – currently Bentley Hedges Travel Service, Inc. at (405) 685-7401 to tentatively schedule your reservation.
(8) Total Estimated Expenses
Sum of 6 and 7 calculated by computer.
(9) Employee Name
Enter the employee’s name.
(10) Title
Enter the employee’s job title.
(11) CWID
Enter the employee’s campus wide id number. If the person flying is not a state employee must proved social number on the next line.
(12) Account Title
Enter the name of the account to be charged.
Enter the account number as follows:
(14) Prepared by/Extension/Date
Enter the preparer’s name, telephone extension, and the date of the request which must be 30 days prior to the date of departure.
(15) Description of Trip:
Include the name, date, time and purpose of the conference.
(16) Destination:
Name of the airline, departing date-time and return date-time.
(17) Remarks:
Enter A# for registration. Additional information if applicable.
(18) Signatures:
Signature of employee traveling.
(19) Approval:
(20) Signature Upon Completion of Trip:
Signed upon the return of the employee certifying use of the above direct purchase airline ticket.
