Student Center Reservation Guidelines
- Check space availability by contacting the Scheduling Office at 405-945-3238.
- Please be prepared to provide the following information:
- Name of event
- Room requested
- Date of event
- Time of event
- Contact and billing information
- Type of Event
- Notification of catering needs
- Expected number of people in attendance
- Room setup information
- Audio-visual equipment needs
- Any special needs or requests
- A Student Center Room Reservation form will be completed and a copy sent
to you for verification and confirmation. In the case of OSU-OKC sponsored events
for off-campus groups, a Vice President's signature will be required to affirm the
sponsorship. A reservation fee in the amount of the normal room rental fee may be
required from off-campus groups at the time of reservation confirmation.
- A Facility Use Agreement form must be signed by all off-campus groups and
returned to the Scheduling Office. This agreement may also be required of campus
groups at the discretion of the Student Center Director.
- If catering is requested, contact the Catering Department, (405) 945-3238, to plan
the menu. This should be done at least 10 business days prior to the event and 14
business days prior to the event if a group of 200 or more is to be served. A guaranteed
number of attendance is required 3 business days prior to the event. You
will be charged the amount of the guaranteed number or the number served, whichever
is greater.
- Any changes to the confirmed Student Center Room Reservation form must be
done through the Scheduling Office.
- Cancellations must be made to the Scheduling Office no later than 3 business days
prior to the scheduled event. The Scheduling Office will notify Food Services and
other campus services of the cancellation. If cancellations are received after the
deadline, a cancellation fee may be assessed. Food service cancellations received
24 hours prior to the event may be assessed a charge of 40% of the guaranteed number.
Cancellations received less than 24 hours prior to the event will be charged 100%
of the guaranteed number.
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