Oklahoma State University-Oklahoma City

Students’ Right to Privacy (FERPA)

What is FERPA?

 

The Family Education Rights and Privacy Act (FERPA) is a federal law established in 1974 that gives students specific rights to access educational records and protects the privacy of these records. A student’s protection under FERPA begins when the student turns 18 or enrolls in a post-secondary institution. Under FERPA, an institution may not disclose or confirm information about a student’s education records without his or her written consent. Prior consent is not required when the information is shared with school officials who have a legitimate education interest in the student.

 

What is the definition of an ‘educational record’?

 

An educational record is any record kept by the institution, or affiliate of the institution, which contains information about a student. Some examples of educational records include: grades, financial aid information, bursar records, enrollment records, transcripts, etc. Educational records do NOT include law enforcement records, personal notes kept by an employee or instructor, medical records (unless submitted as part of an academic issue or appeal). Students have the right to inspect his or her educational record by request. Requests must be made in writing and will be provided within 45 days.

 

Directory Information

 

FERPA allows institutions to release limited information about students defined as ‘Directory Information‘. Directory information may be released without the written consent of the student, unless the student has filed a written request to withhold directory information.

 

OSU-OKC’s directory information includes the following:

 
  • Student’s name
  • Student's address & telephone number
  • Institutional electronic mail address
  • Student's date/place of birth
  • Major/certificate
  • Dates of attendance
  • Degrees earned, completion dates
  • Participation in officially recognized organizations, activities or sports
  • Enrollment status (full-time, part-time)
  • Most recent previous attended educational institution
 

FERPA Waiver

 

OSU-OKC cannot release educational records to parents about their son or daughter without written consent of the student. We encourage students to communicate with their parents regarding grades, billing, class schedule, and other records.

 

A student may consent for his or her information to be released to a parent, guardian or spouse. The student must complete the Student Consent for Release of Education Record Information form in person in Student Services and must be free of duress or coercion. Upon receipt of this form, information will be released to the designated person(s) unless rescinded by the student in writing.

 

More Information

 

For more information about FERPA, visit the U.S. Department of Education website.