Monthly Reports
The Office of Finance and Operations prepares monthly budget reports. The reports are distributed to the responsible Division Chair/Department Head and/or Vice President.
The reports detail the following information:
- Budgeted Amount
- Encumbrances
- Expenditures to date
- Unencumbered budget balance
A variety of monthly reports are:
Ledger 1 (Department Accounts) – Each relevant department has access to a Budget Status Report and a Transaction Detail Report through Project Management.
- The Budget Summary Report consists of the monthly expenses and encumbrances, by subcode, as well as expenses year to date and available balance (See Ledger 1 Budget Summary Report)
- The Transaction Detail Report consists of a detailed listing of the month’s expenditures (See Ledger 1 Transaction Detail Report)
Ledger 3 (Auxiliary Accounts) – Each relevant department has access to a Budget Summary Report and a Transaction Detail Report through Project Management.
- The Budget Summary Report consists of the monthly revenue and expenses as well as encumbrances by subcode (See Ledger 3 Budget Summary Report)
- The Transaction Detail Report consists of a detailed listing of the month’s expenditures (See Ledger 3 Transaction Detail Report)
Ledger 5 (Grant and Contract Accounts) – Each relevant department receives an FBM 90, FBM 91 and Labor Distribution Report 440 (LDR440).
- The FBM 90 consists of the monthly expenses by subcode and encumbrances as well as the available balance (See Ledger 5 FBM 90)
- The FBM 91 consists of a detailed listing of the month’s expenditures (See Ledger 5 FBM 91)
- The LDR440 consists of personnel costs associated with each grant or contract
If any mistakes are found on any of the above mentioned reports, please contact Brenda Smith at x632.
