Oklahoma State University-Oklahoma City

Monthly Reports

The Office of Budget and Finance prepares monthly budget reports. The reports are distributed to the responsible Division Chair/Department Head and/or Vice President.

 

The reports detail the following information:

 
  1. Budgeted Amount
  2. Encumbrances
  3. Expenditures to date
  4. Unencumbered budget balance
 

A variety of monthly reports are:

 

Ledger 1 (Department Accounts) – Each relevant department has access to a Budget Status Report and a Transaction Detail Report through Project Management.

   

Ledger 3 (Auxiliary Accounts) – Each relevant department has access to a Budget Summary Report and a Transaction Detail Report through Project Management.

   

Ledger 5 (Grant and Contract Accounts) – Each relevant department receives an FBM 90, FBM 91 and Labor Distribution Report 440 (LDR440).

 
  • The FBM 90 consists of the monthly expenses by subcode and encumbrances as well as the available balance (See Ledger 5 FBM 90)
  • The FBM 91 consists of a detailed listing of the month’s expenditures (See Ledger 5 FBM 91)
  • The LDR440 consists of personnel costs associated with each grant or contract
 

If any mistakes are found on any of the above mentioned reports, please contact Brenda Smith at x632.